How to use Gronac.

What Gronac actually does

Gronac is an AI executive assistant — by default she's called Ann — that gets represented in your meetings. She joins your Zoom, Google Meet, or Microsoft Teams call with a real face and voice, listens to what's said, can speak on your behalf, and sends you a personalised debrief when it's over.

You don't install anything in your meeting tool. You give Gronac the meeting link, tell her how to participate, and she shows up as a normal participant — identifying herself as an AI assistant.

To begin, create an account and open your dashboard. New accounts start on the Free plan with 30 minutes of meeting time to try things out — you can upgrade any time.

Send Ann to a meeting

From your dashboard, click “Send to meeting” (or “Send Ann to a meeting”). It's a quick three-step flow:

1. When & link

   Choose Send now to have her join an in-progress or imminent call, or Schedule for later and pick a date and time. Paste the meeting link, and add an optional label so you can recognise it later (e.g. “Weekly marketing sync”).

2. Avatar & context

   Pick how Ann should participate, then give her what she needs for that role — your questions, your update, or your agenda. Choose her avatar and voice, and attach a background document if it helps.

3. Review

   Confirm the details and send. If Ann would genuinely need to clarify something to represent you well, she'll ask a couple of quick questions here first — just like a real assistant would.

Four ways Ann can join

Every meeting is different, so is what you need from your stand-in. Choose one role per meeting (the rate shows how it's billed against your minutes).

You can set a role per meeting, or make one your default. Not sure which to use? Start with the silent note-taker — it's the lowest-touch way to get value.

Briefing Ann well

The quality of what Ann does in the room comes down to how clearly you brief her. A few minutes here is the difference between a generic stand-in and one who actually represents you.

Give clear cues

A cue is the moment you want Ann to speak — described in plain words. By default she always responds when addressed by name; cues tell her any other moments to speak up. The clearer the cue, the better her timing.

Write the questions or update

For Ask your questions, add each question as its own item. For Represent you, write what Ann should say when invited to share (up to ~1,400 characters) — keep it tight and specific. For Give a presentation, upload your slide deck (PDF, up to 15 slides) — Ann drafts what to say for each slide and you edit it before the meeting.

Attach a background document

You can upload a PDF (max 5MB) as background knowledge. Ann won't read it out — she only uses it to answer follow-up questions accurately. Think of it as the context that makes her sound informed when someone asks something unexpected.

Name the people on the call

Optionally list the names or roles of people actually on the call. Ann may greet or address them by name when it's natural, which makes her presence feel less robotic.

“Notify me when…” live alerts

Can't sit through a whole call, but there's one part you can't miss? On the silent note-taker, turn on “Notify me when…” and describe the moment you care about in your own words.

Ann watches the live conversation and emails you the instant it genuinely gets there — with a quick catch-up brief and a link to jump straight in. She won't fire on a passing mention; she waits until the discussion is really about your topic.

This is the move for the double-booked call: let Ann hold your seat in the meeting that needs a presence more than it needs you, and pull you in only for the part that matters.

Avatar & voice

Every Gronac avatar is a real, live presence — it listens, thinks, and answers in the moment. Pick the face that represents you.

Set a default avatar and voice on the Avatars page, then override either one per meeting if you like. The voice is used for the intro and question videos and the live replies, so everything sounds like one consistent person. You can preview a voice before choosing it.

• Introduce herself on join — Ann plays a short on-camera hello as she joins. Uncheck this to have her stay silent until she's triggered by a cue.
• Consistent identity — keeping one avatar and voice across recurring meetings makes her feel like a familiar member of the team.
• Always identifies as AI — every avatar identifies itself as an AI assistant. This isn't optional, and it keeps you on the right side of meeting etiquette and consent.

Your debrief

Every meeting ends with a personalised debrief — not a generic transcript dump, but what mattered to you, based on how you briefed her. Ann emails you a summary with a link to dive deeper.

From the debrief you can revisit the full notes, see what was asked and answered on your behalf, and talk through it by voice if you want to dig into a moment. Your past meetings live under Meetings in the dashboard, so nothing gets lost.

Things to note

• Set it before you step away. For scheduled meetings, get the link and brief in early — Ann joins on time on her own, so there's nothing to do at the start of the call.
• One clear role per meeting. Each choice sets both how she's billed and how she behaves — questions, an update on your behalf, or presenting your slides.
• Minutes are billed by role. Silent note-taking is the lightest (0.4×) and hosting/presenting the fullest (1×). Keep an eye on your usage on the plan that fits.
• Let people know an assistant is joining. Ann always identifies as AI, but giving the room a heads-up is good practice — especially when she'll speak.
• Cues beat keywords. Describe moments in plain language. Vague cues lead to mistimed interruptions; specific ones make her feel deliberate.
• Use the background doc for accuracy. If there's any chance of follow-up questions, attach the context PDF so Ann answers from real information.

FAQ